Sold by: AeonX Digital
Deployed on AWS
Complete source-to-pay platform - supplier onboarding, sourcing and e-auctions, requisition-to-PO, gate pass and GRN, and AI invoice matching, with a governed AI agent workforce.
Overview
The Complete Source-to-Pay Platform
SupplierX runs the entire procurement cycle on one platform - from onboarding a supplier to clearing their payment - with every step written back to your ERP rather than reconciled afterwards. PR approvals stop sitting in inboxes, invoice exceptions stop landing in black-hole queues, and spend stops leaking off-contract. A governed AI workforce reads at each stage; a person always decides.
Step 1 - Onboard and Qualify
Suppliers self-register through a portal with configurable forms per category and geography. GSTIN, PAN, MSME and bank details are validated through authorised verification partners, with a document expiry vault. Sanctions and PEP screening plus an AI adverse-media scan on every vendor. The onboarding agent completes the KYC cycle and proposes a decision with payment terms; approved vendors post to the vendor master under dual control.
Step 2 - Source and Contract
Template-driven RFI, RFQ and RFP with weighted scoring, plus sealed-bid and reverse e-auction engines. Quotes are compared against that vendor's own purchase-price history, and materials benchmarked against trailing average, min and max. Awards route by value and category; the decision stays the buyer's. Agreed rates become ARC rate contracts and blanket POs, with a contract-intelligence agent flagging non-standard terms and auto-renewal traps.
Step 3 - Requisition to Purchase Order
Self-service PR with category-driven forms and consolidation across plants. Optional budget control against cost centres and WBS elements. An approval matrix configurable by value, category, plant and legal entity, with supplier on-time history shown to approvers. Field users can raise a PR conversationally in the dock or on WhatsApp, in their own language.
Step 4 - Receive
Gate pass, weighbridge, ANPR and boom-barrier integration for inbound vehicles. Mobile goods receipt and inspection, posted to inventory management.
Step 5 - Match and Pay
AI OCR reads PDF, email, scanned and e-invoice formats including GST IRN; suppliers can WhatsApp an invoice photo into the same pipeline. Automated 3-way match against PO and goods receipts returns deterministic exception codes, so AP only sees what needs a person. Tax, TDS and freight are extracted and validated against master data. Debit and credit notes, down payments and ERS self-billing are supported; the payment proposal posts the finance document.
Running Alongside
An agentic service desk answers routine requests from live data and the knowledge base, in chat or WhatsApp, reads ERP posting errors in plain language and searches resolved tickets semantically - while anything touching access, users or roles is pinned for a human. Supplier 360 and Material 360, sourcing funnel, spend forecast and ESG monitoring sit over the cycle.
The AI Layer and Its Governance
A governed agent workforce spans master data, procurement, vendor onboarding, communication and budget - deduplication, hygiene, classification and standardisation on the vendor and material master, RFQ drafting and negotiation briefs, vendor lifecycle monitoring, spend anomaly detection, sanctions and ESG refresh, contract clause extraction and vendor email triage. Agents run to a schedule and file findings into a review queue.
Autonomy is granted per agent, per level, by you. The Trust Dial runs from L1 Suggest - the default, where the agent only proposes and nothing is written - through L2-L3 Review, where proposals queue for a one-click human approve, to L4-L5 Act, off by default and, when enabled, rate-capped and logged. The MCP tools an agent can call are read-only, and counts, totals and document references can only come from a real database query. Every grant is reversible instantly.
Deep SAP Integration, Open to Any ERP
SupplierX integrates with SAP ECC and S/4HANA over REST and OData - roughly 95 tenant-configurable endpoints across vendor master, PR, PO, GRN, SES, invoice and payment documents - plus five inbound webhook events secured with HMAC-SHA256. Other ERPs connect through the ConnectX gateway.
Security, Pricing and AI Metering
Delivered as a managed service on AWS in your choice of region. AeonX is certified to ISO/IEC 27001, ISO 9001 and ISO/IEC 20000-1, with PCI DSS and ISO/IEC 42001 in progress; the platform runs on AWS infrastructure audited under SOC 1, SOC 2 and SOC 3. AES-256 at rest, TLS 1.3 in transit, OIDC single sign-on via Microsoft Entra, role-based access, per-tenant isolation and immutable audit logs. Your data stays in your tenant, and nothing trains public models.
Licensed per named buyer user seat on an annual contract. AI usage is metered separately in AI Usage Units, where 1 AIU is 1,000 Sonnet-input-equivalent tokens, with plans, rollover, usage alerts and hard caps.
Getting Started
First business value - onboarding and sourcing live - typically within eight weeks. Book a 45-minute working session at sales@aeonx.digital .
Highlights
- One platform for the whole procurement cycle: supplier self-registration and KYC, RFQ and reverse e-auction sourcing, ARC rate contracts, requisition-to-PO with budget check, gate pass and mobile GRN with weighbridge and ANPR, AI invoice matching with deterministic exception codes, and payment proposals posting the finance document. Every step writes back to your ERP, so there is no end-of-month reconciliation between systems.
- A governed AI agent workforce across master data, procurement, onboarding, communication and budget - deduplication, hygiene, classification and standardisation on the vendor and material master, RFQ drafting and negotiation briefs, vendor lifecycle monitoring, spend anomaly detection, sanctions and ESG refresh, and contract clause extraction. The Trust Dial sets each agent's autonomy from suggest-only to rate-capped action; MCP tools are read-only and every grant is reversible.
- Deep SAP integration, open to any ERP. Native SAP ECC and S/4HANA connectivity over REST and OData - roughly 95 tenant-configurable endpoints across vendor master, PR, PO, GRN, SES, invoice and payment documents, plus five inbound webhook events secured with HMAC-SHA256, and other ERPs through the ConnectX gateway. Hosted on AWS with AES-256 at rest, TLS 1.3 in transit, OIDC SSO, per-tenant isolation and immutable audit logs.
Details
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Delivery method
Deployed on AWS
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AWS Marketplace now accepts line of credit payments through the PNC Vendor Finance program. This program is available to select AWS customers in the US, excluding NV, NC, ND, TN, & VT.
Pricing
Pricing is based on the duration and terms of your contract with the vendor, and additional usage. You pay upfront or in installments according to your contract terms with the vendor. This entitles you to a specified quantity of use for the contract duration. Usage-based pricing is in effect for overages or additional usage not covered in the contract. These charges are applied on top of the contract price. If you choose not to renew or replace your contract before the contract end date, access to your entitlements will expire.
Additional AWS infrastructure costs may apply. Use the AWS Pricing Calculator to estimate your infrastructure costs.
Dimension | Description | Cost/12 months |
|---|---|---|
SupplierX User | Named buyer user seat (annual contract) | $200.00 |
Dimension | Description | Cost/unit |
|---|---|---|
AI Usage Unit | 1 AIU = 1000 Sonnet-input-equivalent tokens | $0.01 |
Dimensions summary
This platform bills on two independent dimensions that you combine to match your needs. You buy SupplierX User seats as named buyer logins, each on an annual contract. You separately buy AI Usage Units, where 1 unit equals 1,000 Sonnet-input-equivalent tokens. Seats scale with the number of people using the platform. AI Usage Units scale with how much AI processing your work consumes, such as document checks and matching. The two dimensions are not tiers; you set each quantity on its own to fit your team size and AI workload.
Top-of-mind questions for buyers
One AI Usage Unit equals 1,000 Sonnet-input-equivalent tokens. Tokens measure the text the AI agents process, such as vendor documents, invoices, and matching tasks. Higher-volume work like OCR extraction and 3-way matching consumes more units. Your unit consumption scales with how much AI processing your workflows trigger.
A SupplierX User is a named buyer login seat held on an annual contract. Each person using the platform needs their own seat. Seat count scales with the number of buyer-side people, not with vendors. Suppliers self-register through the portal and do not consume buyer seats.
Both charges apply on the same invoice and combine independently. Seat cost stays fixed to your team size across the annual term. AI Usage Unit cost rises with processing volume, such as document checks and invoice matching. High document throughput pushes usage-unit cost up; a stable team keeps seat cost flat.
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Vendor refund policy
Fees are billed in advance and are non-refundable, except where AWS Marketplace policy requires a refund (e.g. cancellation within 48 hours of purchase). You may cancel any time; access runs to the end of the paid term and does not auto-renew. For a billing error, or a material defect we cannot remedy, email support@aeonx.digital within 30 days of the charge with your AWS account ID and order details, and we will review and issue a billing adjustment where due.
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Delivery details
Software as a Service (SaaS)
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Resources
Vendor resources
Support
Vendor support
Support is provided directly by AeonX Digital Technology Limited, the company that builds SupplierX.
Channels: contact-us@aeonx.support | https://customer.aeonx.support | +91 80804 84418 Standard hours: Monday to Friday, 09:00 to 18:30 IST, excluding Indian public holidays.
Severity and target first response: S1 - Production down; vendors cannot be onboarded, invoices cannot be processed, or SAP posting is blocked. 4 business hours (Standard) / 1 hour 24x7 (Enterprise). S2 - Major function degraded with a workaround. 8 business hours (Standard) / 4 hours (Enterprise). S3 - Questions, configuration changes, minor defects, data requests. 2 business days (Standard) / 1 business day (Enterprise). S4 - Enhancement requests. Acknowledged within 5 business days; reviewed in the monthly roadmap cycle.
Support tiers: Standard (all plans) - Business-hours support by email and portal, documentation, release notes, quarterly upgrades. Premium (Enterprise or annual uplift) - 24x7 S1/S2 coverage, named contact, customer success manager, quarterly reviews, priority defect scheduling.
Escalation: (1) contact-us@aeonx.support or the support portal; (2) automatic escalation to the support manager if an SLA is missed; (3) delivery manager at twice the target response; (4) commercial escalation to sales@aeonx.digital . Enterprise customers may escalate to their named contact at any point.
Onboarding: Book a 30-minute demo tailored to your procurement process and systems at sales@aeonx.digital . Most teams go live in 2-6 weeks with a focused pilot before full rollout.
Refunds: Fees are billed in advance and are non-refundable except where AWS Marketplace policy requires, for example cancellation within 48 hours. You may cancel at any time and access runs to the end of the paid term. For a billing error or material defect, email contact-us@aeonx.support within 30 days with your AWS account ID and order details.
AWS infrastructure support
AWS Support is a one-on-one, fast-response support channel that is staffed 24x7x365 with experienced and technical support engineers. The service helps customers of all sizes and technical abilities to successfully utilize the products and features provided by Amazon Web Services.
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